buyingfor.vic.gov.au

Uniforms and personal protective equipment (PPE)

Find what you need to do as a buyer or supplier.

Overview 

All Victorian government departments and agencies are required to buy locally and ethically manufactured uniforms and PPE, wherever possible, to create and retain local jobs. It is intended that locally manufactured uniforms and PPE will be bought from registered suppliers on the Ethical Supplier Register. 

Guide to procuring Uniforms and Personal Protective Equipment (PPE) 

When your organisation needs to buy uniforms or personal protective equipment, you need to follow the VGPB Guide to procuring uniforms and personal protective equipment (PPE). The Guide applies:

  • to all Victorian government departments and agencies
  • for procurement of uniforms and PPE for use by Victorian Government employees
  • in new, amended and replacement contracts
  •  irrespective of the dollar value of the individual procurement activity
  • from 1 August 2018
  • You need to check whether your organisation has introduced its own uniforms and PPE procurement process or guideline to expand on the use of the Guide

If the uniforms and PPE you want to buy are, or can be, manufactured locally, then you need to approach the market asking for locally manufactured goods. It is intended that the market is represented by registered suppliers on the Ethical Supplier Register. 

The Guide complements the Local Jobs First Victorian Industry Participation Policy (VIPP). You need to check whether your procurement falls under VIPP based on its dollar value. 

Benefits 

The Guide to procuring Uniforms and  Personal Protective Equipment (PPE):

  • supports the Victorian Government’s commitment to creating and retaining local jobs in the local manufacture of uniforms and PPE
  • supports local small to medium enterprises
  • provides advice for procuring from the local Textiles, Clothing and Footwear (TCF) sector
  • advises on ethical labour and environmental considerations

Ethical Supplier Register 

It is intended that locally manufactured uniforms and PPE will be bought from registered suppliers on the Ethical Supplier Register. The Ethical Supplier Register comprises suppliers of locally manufactured corporate clothing, uniforms, workwear and PPE. The registered suppliers have (or are in the process of having) their local manufacturing supply chain ethically accredited by Ethical Clothing Australia or verified by an independent third party. The accreditation processes assure compliance with relevant labour laws relating to wages, awards and working conditions. 

The key objectives of the Ethical Supplier Register are:

  • for departments and agencies to buy uniforms and PPE from a list of small to medium enterprises with Ethical Clothing Australia accreditation or independently verified ethical local manufacturing
  • to support the Victorian Government’s commitment to creating and retaining local jobs in the local manufacture of uniforms and PPE
  • to support ethical employment practices in the local manufacture of uniforms and PPE

The instructions on how to use the Ethical Supplier Register can be found in the Ethical Supplier Register spreadsheet. Buyers should note that during your procurement process you will need to conduct the necessary due diligence to confirm that the goods being supplied are manufactured locally. 

Suppliers can apply at any time for registration on the Ethical Supplier Register by responding to the Invitation to Register. To be eligible for registration, the supplier must meet all mandatory requirements, as detailed in the Invitation to Register, and agree to the conditions of participation. 

Model clauses 

When buying locally manufactured uniforms and PPE, you will need to insert additional clauses into your invitation to supply and contract. The model clauses provide the wording to insert. 

Monitoring and Reporting 

Your organisation will be required to report on all procurement of uniforms and PPE. You may need to include monitoring and reporting requirements in your contract. 
 

FAQs for buyers 

If you are buying uniforms and PPE you should read the answers to the frequently asked questions for buyers

FAQs for suppliers 

If you want to supply uniforms and PPE you should read the answers to the frequently asked questions for suppliers

Help and support 

If you have any questions or would like any help, please contact the VGPB Secretariat

Reviewed 01 November 2018