Note: all contracts reflect the Supplier Code of Conduct and recent legislative change.
A suite of baseline contracts has been developed for procurement of goods and services by the Victorian Government. These documents have been designed to govern different types of procurement arrangements from low to medium complexity, and both one-off purchases and sole entity purchases arrangements.
The contracts provide a base and can be tailored to the requirements of the procurement. For more complex and/or more high risk procurement buyers should engage with their internal procurement unit and seek legal advice.
Choosing the right contract
The contract you use will depend on the complexity of the procurement and what is being procured. It will also depend of whether you are procuring goods or services as different contract clauses will apply. Contracts for goods impose conditions for delivery and testing of the goods whereas service contracts impose conditions relating to staff and service levels.
It is recognised that procurement arrangements can have elements of both goods and services and in the case legal advice or procurement expert advice may be required to determine the most appropriate contract to use.
Below is a general overview of each contract and its purpose.
For low complexity, low value procurement of goods. This is also the default terms and conditions when a purchase order is issued for goods and there is no existing executed contract in place
For low complexity, low value procurement of services. This is also the default terms and conditions when a purchase order is issued for services and there is no existing executed contract in place.
For more complex procurement of goods where there is a defined output or number of goods required with a definite end date.
For more complex procurement of service where there is a defined scope of works with a clear start and end date.
Used for more complex procurement of goods where a price is established for a period of time. This contract can also be used where there is more than one supplier under a procurement arrangement. Purchasing under this contract requires the issuing of a purchase order
Used for more complex procurement of services where a price is established for a period of time. This contract can also be used where there is more than one supplier under a procurement arrangement. Purchasing under this contract requires the issuing of a purchase order.
NB: A standing offer (sole entity purchase) contract is an aggregated arrangement established for a single department or a business unit or group of business units within an organisation.
For more information download the market approach templates frequently asked questions document or the VGPB contract guidance document.
On 12 September 2017 all of the VGPB standard form contracts (above) were refreshed to reflect legislative change. Download the corresponding contract refresh matrix below for specific detail on the changes made: