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buyingfor.vic.gov.au

Motor vehicles contract

This open panel contract offers multiple suppliers for buying cars and other vehicles.

Summary

This open panel contract offers multiple suppliers for buying cars and other vehicles.

This panel is currently being refreshed

The Department of Treasury and Finance released an open request for tender (RFT SS-01-2018) for the supply of motor vehicles and related services to the market on 19 February 2018, which closed on 16 March 2018.

18 suppliers have been included in the state purchase contract panel, which commenced on 1 May 2018. We are now accepting applications from vehicle manufacturers for inclusion to the panel from 4 March 2019 to until 2:00pm 1 April 2019 (inclusive).

Providers of motor vehicles and related services are invited to apply for pre-qualification to the panel by lodging a submission at Buying for Victoria Tenders.

Lead Organisation: Department of Treasury and Finance

Conditions of use: Mandatory

Contract reference number: SS-01-2018

Arrangement type: Open panel

Start date: 1 May 2018

End date:

Buyers: Access to the register

Log in to view confidential commercial details of the contract (Government users only)

Log in (government users only)

Register as a buyer for the contracts portal (Government users only)

Register as a buyer

Key benefits

Key benefits of this panel include:

  • a range of suppliers who meet contract terms and conditions
  • discounts
  • accessories, pre-payments and roadside help
  • price protection for 90 days
  • access to heavy vehicles (up to 8 tonnes)
  • no contract access fee (CAF)
  • better measurement and monitoring processes

What’s covered

This panel includes the following:

  • service delivery: vehicles used for emergency services and other frontline government services
  • public sector transport: vehicles for use in the public sector including inspectors and case workers
  • executive vehicles

Motor vehicles included in this contract:

Passenger

  • sedan/hatch/wagon (small)
  • sedan/hatch/wagon (medium)
  • sedan/hatch/wagon (large)
  • passenger vehicle (hybrid/electric)
  • sports utility vehicles (small)
  • sports utility vehicles (medium)
  • sports utility vehicles (large)

Light commercial    

  • 4x4 wagon (small)
  • 4x4 wagon (medium)
  • 4x4 wagon (large)
  • people mover
  • 4x2 / 4x4 pick-up/cab chassis/utility
  • van
  • light bus

Police vehicles

  • general duty patrol and high performance vehicles
  • general duty utility
  • sports utility vehicle (large)
  • motorcycles
  • covert motorcycles
  • off road motorcycles

Heavy commercial

  • heavy commercial vehicles and trucks up to 8 tonnes

Optional services

  • pre-paid scheduled servicing for all vehicles (pricing schedules available for up to 60,000km)
  • roadside assistance for 3 years or for the full period you own the vehicle if longer than 3 years (priced separately)
  • dealer delivery for all vehicles ordered
  • factory approved cargo barrier for all station wagons and SUVs
  • factory warranty for at least 3 years or 100,000 km

Supplier details

The contract offers access to an open panel, with 18 suppliers:

  • BMW Australia
  • Audi
  • Fiat Chryser
  • Fiat Chrysler Australia (includes Jeep)
  • Ford
  • General Motors Holden
  • Hyundai
  • Iveco Trucks
  • Kia Australia
  • Mercedes Benz Passenger
  • Mercedes Benz Vans
  • Mitsubishi Australia
  • Nissan Australia
  • Peugeot
  • Renault
  • Subaru
  • Toyota Australia
  • Volkswagen (includes Skoda)

Join this contract

To join this contract and access more information:

Step 1. Register for the contracts portal

Log in to the contracts portal  to download confidential contract information and pricing.

Step 2. Get access to the VicFleet portal

When you have access to the Contracts portal, VicFleet arranges a login and password to their portal.

When you have a login you can view the catalogue on the VicFleet portal .

Use this contract

Buy vehicles

Key policies in the SMVP will directly impact the operation of the contract and selection of motor vehicles. As a result, buyers must select motor vehicles based on operational and SMVP requirements, including:

  • only passenger and sports utility vehicles on the AVL are permitted for lease or purchase by any buyer bound by the SMVP
  • the AVL will be published on the VicFleet website and will be determined based on vehicle safety, environmental performance and whole of life cost
  • the AVL will be updated as vehicle models, pricing and safety features change
  • government entities are required to purchase from the Approved Vehicle List

Exemptions

Passenger and sports utility vehicles that are required for specific operational purposes, including emergency service vehicles and vehicles intended to transport people with a disability may be exempted if a suitable vehicle is not available on the AVL.

Victoria Police has a standing operational needs exemption.

Registration

The dealer organises initial vehicle registration.

Your fleet manager should tell the dealer where to deliver the vehicle. They also need to say which registration plate is needed - government (red plate) or private (blue plate).

VicFleet manages registration renewal for all vehicles under the finance lease facility to a common expiry date of 1 August. All new vehicles should match this common expiry date.

Vehicle leases

VicFleet manages a whole of Victorian Government finance lease arrangement. Funding for the finance lease is from the Treasury Corporation of Victoria. VicFleet is the lessor and government organisations are lessees.

Under a finance lease, all the risks and benefits of ownership are with the lessee. You can view risks and benefits on your balance sheet.

Department contract managers

VicFleet is the key point of contact between your department and the category manager.

Reviewed 04 March 2019

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