Note the following administrative guidelines applicable from 1 July 2019:
These guidelines contain updated decision-making and approval requirements for labour hire and professional services use.
A whole of Victorian Government closed panel contract with 8 master vendors. The contract covers hiring administration, IT and specialised roles not covered by either admin or IT recruitment.
Lead agency: Department of Treasury and Finance
Conditions of use: Mandatory
Contract reference number: SS-01-2015
Arrangement type: 8 suppliers
Start date: 01/01/2016
End date: 31/12/2020
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Register as a buyer for the contracts portal (Government users only)
- competitive prices and discounts
- simple pricing structure
- simple terms and conditions
- a choice of 8 master vendors
This contract covers these main areas of staffing services:
- general administration and clerical roles
- IT roles
- specialist roles in professions not covered by administration or IT
This contract has arrangements with these 8 master vendors:
Adecco Australia Pty Ltd
Clicks Recruit (Australia) (Clicks)
Dixon Appointments Pty Ltd (Dixon)
Hays Specialist Recruitment Australia Pty Limited (Hays)
Secondary contact and for other matters:
Hudson Global Resources (Aust) Pty Limited (Hudson)
Randstad Pty Limited (Randstad)
Talent International (VIC) Pty Ltd (Talent)
The Trustee for Hoban Recruitment Unit Trust trading as Hoban Recruitment (Hoban)
This table shows which master vendors can be used for each staff category:
Tier two suppliers
Master vendors have their own relationships with tier two suppliers for specialist candidates. Buyers can request candidates from a tier 2 supplier, but all communication needs to go through the master vendor.
A tier two suppliers list is available in the staffing services user guide.
Join this contract
To join this contract and access more information:
Step 1. Register for the contracts portal
Step 2. Sign a user agreement
All government organisations must sign a user agreement for this contract. This will include the lead department’s approval, and notifying the master vendor.
Use this contract
Anyone using this contract must follow the rules of use.
Step 1. Create your position description
A position description must include:
- necessary duties
- skills and experience needed
- separately, a key selection criteria for the position
Step 2. Get internal approval to issue a request for quote
Contact your relevant department head for this approval.
Step 3. Create a request for quote and send to that supplier
Make sure you include:
- any deadlines or milestones
- the qualifications and experience you need
- the duration of the employment
- the services you need
- background checks
- identity documentation if needed
- position description
- key selection criteria
- departmental contact
Make sure you only contact the master vendor for the type of candidate you need. As a general rule, get quotes from multiple vendors for quotes with higher costs and more complexity.
Step 4. Create a purchase order
Once the master vendor provides several candidates, pick the best and fill out the Staffing Services purchase order form.
Then, contact the unsuccessful master vendor/s.
Continue with the engagement following your department’s internal guidelines.
Department contract managers
Contact your organisation contract manager if you have any questions about this contract.
Reviewed 10 October 2019