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Supplier Code of Conduct

Find what standards suppliers must aspire to meet when doing business with the Victorian Government.

Overview

The Victorian Government commits to an ethical, sustainable and responsible purchasing process. To keep the same values as us, we have created a Supplier Code of Conduct.

Suppliers must sign a letter committing to meet the Code as part of the contract or agreement.

The Code outlines the standards that suppliers aspire to meet when doing business with us.

It covers:

  • integrity, ethics and conduct
  • conflict of interest, gifts, benefits and hospitality
  • corporate governance
  • labour and human rights
  • health and safety, and
  • environmental management

We have recently updated the Code within the labour and human rights section to include a reference to modern slavery. Buyers and supplier are now required to download a new copy of the Code.

Benefits

The Code is designed to:

  • lift the standard of ethical behaviour throughout the supply chain
  • articulate our values and expectations of suppliers
  • be supported by the supplier
  • be consistent with current laws
  • complement current procurement practice
  • provide support and advice for suppliers to report unethical behaviour or suspected corruption

When the Supplier Code of Conduct applies

The Code applies to all:

  • contracts (large, small, existing, subcontracts, whole-of-Victorian-Government contracts, Construction Supplier Registers)
  • agreements
  • sale orders
  • required suppliers

This is to establish basic standards of behaviour when doing business with the Victorian Government. Suppliers may be asked to provide evidence of how they follow the Code.

If a buyer has any concerns that a supplier is not meeting the Code, they may raise the issue with the supplier. The buyer will work with the supplier to fix the issue.

Failing to meet the Code could mean:

  • a request to submit an action plan
  • termination of a contract

Suppliers from outside Victoria

We recognise that suppliers may provide goods, services and works from areas outside Victoria. All suppliers must follow all laws, rules and regulations of the area where they do business.

Help and support

We encourage suppliers to read the Code, assess themselves against it,  and raise any concerns with their relevant point of contact.

If a supplier has concerns that another supplier or a government employee has failed to meet the Code, they can report these concerns to one of the following organisations:

  • for suppliers,  the Chief Procurement Officer
  • for state employees,  the Secretary of the Chief Executive of the organisation or the Independent Broad-based Anti-corruption Commission

Read the Code of Conduct:

To assist government buyers implement the Code a toolkit has been developed. The toolkit now includes a new process guide on how to manage complaints under the Code:

http://www.procurement.vic.gov.au/Buyers/Supplier-Code-of-Conduct

Supplier can find more information on the Code at:

http://www.procurement.vic.gov.au/Suppliers/Supplier-Code-of-Conduct

Reviewed 29 August 2019

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