Guidance for public construction procurement
The Project Development and Construction Management Act 1994 defines public construction as any matter relating to the construction, maintenance, rehabilitation, alteration, extension or demolition of any improvements on land by, or on behalf of, departments and public bodies and includes:
- design and construction practices,
- tendering processes,
- project delivery, and
- contract administration.
The Act provides for the responsible Minister to set standards and issue written directions in relation to public construction. The responsible Minister has issued the Ministerial Directions for Public Construction in (effective 1 July 2018).
These Ministerial Directions are supported by:
- mandatory Instructions for Public Construction in (effective 1 July 2018),
- this non-mandatory Guidance for Public Construction in Victoria (effective 1 July 2018).
Agencies that must apply the Ministerial Directions
Refer to Application of the Directions and Instructions for details of the agencies that must apply the Ministerial Directions.
What the guidance for public construction procurement covers
The guidance for public construction procurement sets out good practice that Victorian government departments and public bodies should follow when they procure public construction works and services.
|Document name and link||Description|
|1.2 Guiding||Helps agencies understand the principles underpinning the directions|
|1.3a Application of the Directions and||Help agencies work out when the directions and Instructions apply to a procurement|
|1.3b Defining public||Helps practitioners work out if a procurement is public construction|
|1.4||Helps agencies apply for exemptions from the Directions|
|3.1 Tender preparation and||Helps agencies to undertake tender planning|
|3.2.1 Competition and||Helps agencies achieve appropriate/efficient levels of competition|
|3.2.2 Limited||Helps agencies understand the circumstances under which limited tenders can be used|
|3.3 Promoting efficiency in the tender||Helps agencies achieve efficiency in tendering and reducing the burden of the tender process|
|3.4 Tender||Helps agencies to promote awareness in the market of available government procurement opportunities|
|3.5 Tender open||Helps agencies determine an appropriate period for a tender to be open|
|3.6 Tender||Helps agencies to provide clear and fair information about a specific procurement opportunity|
|3.7 Evaluation||Helps agencies establish tender evaluation criteria and undertake the evaluation process|
|4.1.1 Probity – apply public sector||Helps define the principles of probity and helps to create an understanding of probity expectations, aligning them with public sector values|
|4.1.2 Probity – treat tender participants fairly and||Explains how the principles of probity relate to treating tender participants fairly and equally|
|4.1.3 Probity – maintain of tender participants’ confidential||Explains how the principles of probity relate to maintaining the confidentiality of tender participants’ information|
|4.1.4 Probity – auditable, accountable and transparent tender and contract management||Explains how the principles of probity relate to auditable, accountable and transparent tender and contract management processes|
|4.1.5a Probity – identify and manage conflicts of||Explains how the principles of probity relate to managing conflicts of interest|
|4.1.5b Probity – from tender||Explains how the principles of probity relate to the commitment that tender participants must make regarding conflicts of interest and prevention of collusion|
|4.2 Managing probity in Public Construction||Helps agencies to understand the need for probity systems, processes and plans and when to involve probity practitioner|
|5.1 Forward||Helps agencies to promote awareness in the market of forthcoming government procurement opportunities|
|5.2 Publishing details of procurements||Helps agencies to establish greater transparency for the market about government procurement outcomes|
|6.1 Use of Registers and Supplier||Helps agencies to establish effective and efficient relationships with the market|
|7.1 Contracting||Helps agencies to establish greater consistency in contracting arrangements|
|7.2.1 Compliance with legislative and policy||Lists policy requirements that construction contracts must comply with|
|7.2.2 Non-Standard Commercial||Explains what non-standard commercial arrangements are and how they are approved|
|8.1 Debrief for tender||Helps agencies to establish greater transparency for the market about government procurement|
|8.2 Supplier performance and shared reporting||Helps agencies understand the process to follow when assessing the performance of suppliers|
|8.3||Helps agencies to establish greater transparency for the market about government procurement outcomes|
|10.1 Responsibilities of the Accountable||Explains the process of attestation and outlines what would constitute a compliance deficiency and a material compliance deficiency for reporting purposes|
|10.2||Helps agencies to understand the requirements for exercising a delegation under the Directions and Instructions|
Tools and support
This non-mandatory guidance supports the mandatory Ministerial Directions and mandatory Instructions for Public Construction Procurement in.
The Construction includes key documents, guidance and information relating to the Ministerial Directions and Instructions.
Download the full set of guidance for public construction procurement in Word format:
For further information about the Ministerial Directions and Instructions for public construction procurement, please contact the Construction Policy.
Reviewed 18 January 2019