Stationery and workplace consumables contract

Update

The stationery and workplace consumables tender has now been awarded. The new contract starts from 10 December 2024.

Contract details

Lead agency: Department of Government Services

Conditions of use: Mandatory

Contract reference number: GP-04-2024

Arrangement type: Panel

Start date: 10 December 2024

End date: 9 December 2027

What's covered

It is mandatory for buyers to use this contract to purchase paper including:
- Photocopy
- Laser/desk and inkjet printer
- Computer
- Facsimile paper including both virgin paper and paper with recycled content
Note: Paper products must adhere to requirements set out in the Victorian government paper procurement guide(opens in a new window) available on Buying for Victoria.
It is mandatory for buyers to use this contract to purchase office products including; writing instruments, notebooks, note pads, hole punch, diaries, staplers, rulers, adhesives, packing tapes, stamps, calculators, correction products, cards (cue, index) and folders, art supplies, filing and storage equipment, labels and labelling, dividers, binding accessories, folders, clips, PVC pockets, etc.
Office product subcategories:
- Labels And Removable Notes
- Files, Folders and Dividers
- Ring Binders and Inserts
- Protectors, Pouches and Pockets
- Writing Implements
- General Stationery
- Holders, Whiteboards and Frames
- Storage, Packaging and Mailing
- Books and Pads
- Adhesives and Tapes
- Diaries, Organisers and Planners
- Clips, Pins and Fasteners
- Batteries
It is mandatory for buyers to use this contract to purchase janitorial products including; washroom/bathroom products, toiletries, cleaning, etc.
Janitorial subcategories:
- Janitorial supplies
- Toilet tissue rolls
- Toilet tissue sheets
- Toilet tissue dispensers
- Paper hand towel rolls
- Paper hand towel sheets
- Paper hand towel dispensers
- Facial tissues
- Facial tissue box brackets
It is mandatory for buyers to use this contract to purchase kitchen products including; coffee, tea, sugar, long life or non-perishable food products, table and kitchenware, kitchen appliances, etc.
Kitchen subcategories:
- Beverages
- Sugar, Sweeteners and Condiments
- Kitchenware and Kitchen Appliances
Buyers may choose to purchase the following products using this contract. The following products are optional.
Workplace Health & Safety
Non-health personal protective equipment, personal care/hygiene, first aid etc.
Office Machines
Laminators, binding machines, shredders, whiteboards, dictation, etc.
Office Furniture
General office furniture outside of office fit-outs.
ICT Consumables
Printer cartridges, toner cartridges, and other ICT consumables such as storage media (USB drives, external hard drives, CDs, DVDs, etc.), mouse pads, laptop bags, etc.

What's not covered

Some goods and services do not fall into this contact because they are covered by other contracts. These include but are not limited to:

Catering services
End user computing equipment
Print management services
Marketing services register
Multifunctional devices and printers
Uniforms
Microsoft contract
any other contract that covers information and communications technology products.

Using this contract

All Victorian Government departments and agencies are eligible to use this contract.

Find out who can use state purchase contracts.

This contract provides:

Better value for money outcomes
Enhanced operational outcomes
Greater choice and supplier redundancy
Improved Social Procurement outcomes

Low spend exemption

Regional agencies with annual spend on stationery and workplace consumables below $10,000 that purchase from a regional supplier will not be obliged to use the contract. All other agencies, including metro-based mandated agencies with annual spend on stationery and workplace consumables below $10,000, will be required to use the contract.

Supplier details

How to buy

Buyers need to request access to the confidential information system to join this contract.

Access confidential information

Buyers follow this process to access confidential information.

Step 1: Review all relevant information

Review the buyers guide in the confidential information system(opens in a new window).

Step 2: Identify the products and/or services needed

Ensure the products and/or services fall within the General Specification service categories.

Step 3: Discuss with the suppliers

Contact one or more suppliers to obtain further clarity on pricing or service capability.

Step 4: Request quotes from the suppliers

Specify the scope of products and/or services that you wish to engage under.

Step 5: Select a supplier(s) and get internal approvals

Follow local Agency process to gain internal approval for the selected supplier(s).

Step 6: Create a purchase order

Create a purchase order, using the provided template. Do not use another template. The template is in the confidential section.

Provide a copy of the completed purchase order to the category manager.